Every procedure in your office, written down and in one place
For practices, firms, clinics, school offices and small teams that cannot afford to have a procedure live in one person's head, or to fail an audit because nobody wrote it down.
Straight answers for your field: medical and dental offices, law firms, schools and districts.
What an office gets
Cover for anyone
When someone is out, the next person opens the SOP and follows it step by step. Nothing waits until Monday.
Onboard in days, not weeks
New hires learn from the real screens, at their own pace, instead of shadowing someone who has their own work to do.
Prove the training happened
Every reading confirmation and every run is logged with a name and a date, ready for the auditor or the training file.
One app instead of four subscriptions
Most offices pay for a screenshot tool, a guide maker and a PDF editor, then pay again in someone's time to keep the training spreadsheet.
What most offices pay for today
- Screenshots and Word
Snip, crop, paste, draw the arrows, type the steps. An afternoon for each procedure, and out of date by next quarter.
Hours of someone's time - A guide-making tool
A browser extension that only sees the browser, uploads every screenshot to its own cloud, and charges per seat.
Another per-person subscription - A PDF editor
Acrobat or Nitro, to fill in, sign, redact and fix the forms the procedures point to.
$23.99 a person a month for Acrobat Pro - A training spreadsheet
Who read which procedure, and when, typed in by hand whenever someone remembers. Then the auditor asks for it.
Nobody's job, until it is
Three subscriptions, each billed per person, an afternoon of someone's time per procedure, and four things to keep up to date that never see each other.
Sopycat, one app on each PC
- Do the task once: Sopycat makes the SOP, the training video and the checklist
- Records any program on your computer, not only the browser
- A full PDF editor: fill in, sign, redact, merge, convert
- Onboarding by role, reading confirmations and training records, saved as a spreadsheet
- Can blur email addresses, phone and card numbers in the pictures for you, with a switch in Settings
- Share it as a PDF, a Word file, a web page or a video
- A shared library on your own drive, with no silent overwrites
- Everything made and kept on your own PC, and it works offline
- Screenshot tool
- Guide maker
- PDF editor
- Training spreadsheet
One price per person, with the PDF editor included.
Try it free for 14 daysOne library, on a drive you already have
Sopycat needs no server of its own and nothing to sign up for. Put the library folder on OneDrive, Dropbox, Google Drive or a network share, point each copy of Sopycat at it, and everyone works from the same manuals and documents.
- When someone has a document open, everyone else is told, and a PDF opens read-only until they are done.
- If two people save the same thing from different computers, Sopycat shows both and lets you keep yours as a copy, take theirs, or compare.
- Folders, labels, owners and review dates travel with the files.
Training you can prove
Most procedures do not need a learning platform. They need someone to read them, do them once with help, and a record that it happened. Sopycat does all three. Reading confirmations and the records come with the Office plan.
Ask staff to read it
Publish a manual with an optional due date and a line of explanation. Readers see a banner and press I have read this.
Let them do it with help
Follow along opens beside the program they are using and walks through one step at a time, with each step's own clip.
Keep the record
Records lists every completion and confirmation: who, when, which steps, anything skipped and why. Save it as a spreadsheet for the training file.
Regulated‑office mode
For offices that handle health, legal or financial information and must be able to say exactly where data goes. It is a setting on each PC, so switch it on for every PC in the office. It comes with the Office plan. Separately from the mode, and on every plan: a switch in Settings blurs email addresses and phone, card and social-security numbers in every picture automatically, and every PDF redaction is checked before it is saved, and logged.
- Sharing a manual as a web page is switched off.
- Updates wait until the office decides to install them.
- Every view, edit, export, backup, redaction, signature and record is written to the audit log in the library folder.
Up and running in an afternoon
No server, no migration, no training day. Most of the afternoon is spent recording.
Install on each PC
The installer needs no administrator rights. Each person adds their name in Settings, so records and comments say who.
Enter the Office key
One key for the whole office. On each PC, open Settings › Plan & License, paste it and choose Activate.
Point everyone at one folder
Choose the shared folder in Settings, under where your manuals are kept. Turn on weekly backups and Sopycat keeps the four newest.
Record the most‑asked tasks
Ask each person for the task they get asked about most, and record it once. Ten of those are the start of your office manual.
The whole office, documented
One price per person on the Office plan, one key for the whole office, every feature, one invoice. Try it on your ten most-asked-about tasks first.