Record it once. Get an SOP people actually follow.
Writing procedures is the job nobody gets to. Sopycat watches the task like a colleague looking over your shoulder and writes every step down, with a picture of it. You just do your job.
Step 1
Recording is just doing the task
Press Record a task, name it if you like, and work the normal way. Sopycat captures the screen, every click and everything you type. Got two screens? You pick which one.
- A small black bar sits at the top of the screen and never appears in the recording. Drag it anywhere, or send it to the bottom.
- The bar names each click as you make it, so a wrong name is easy to spot and fix after Stop.
- Mark this spot (Ctrl+F8) turns any moment into its own step. Stop (Ctrl+F9) works from any program.
- Talk while you work and every step gets its own clip of your voice. Your words can even help write the step.
- Made a mess? Start over begins again from scratch, and the × throws the recording away.
Step 2
Steps named the way you would say them
“Click here” under a screenshot trains nobody. Sopycat asks the computer what was under the pointer, reads the screen when a program does not say, and checks every name it reads from the screen against a dictionary before using it.
A window title, a whole page, or what you typed into a box is never used to name a click, and a smudge of pixels never becomes a word.
Step 3
Change anything. Nothing is locked.
Every change saves itself a moment after you stop typing, and the last 30 versions are kept, so you can edit freely.
- Click a step's title or text and type. Bold, lists and links are there when you need them.
- Drag the purple box to the right spot, or add one to a step that has none.
- Blur a name or a card number by hand, or let Sopycat blur email addresses and phone and card numbers as it writes.
- Pick a better picture from any moment of the recording, or paste in your own screenshot.
- Reorder, split, merge or copy steps, add one between any two, record one again, or record extra steps later, right where they belong.
Step 4
One screen recording: a manual, a walkthrough and a tutorial video
Some read, some watch, some need to be walked through it. Every format comes from the same SOP, which the app calls a manual, so there is one thing to keep current.
PDF and Word
A tidy document with the title, a short summary and every step with its picture. The Word file keeps headings, lists and links, so it drops straight into your handbook.
One web page
A single file with the pictures built in. It opens in any browser, on any phone, with nothing to install. Perfect for email.
A tutorial video
Your recording and your narration, with a ring on every click and a caption for every step. Saved as an MP4 with a chapter per step.
Follow along
A small window that stays on top, one step at a time, with each step's own clip. Tick steps off as you go and, on the Office plan, the run is logged.
Where the words come from
Every step is written on your computer, with no AI. Its title and instruction come from three places.
What you clicked
Windows reports the control's own name, so a click on Save becomes “Click Save”.
What you typed
Typing becomes “Enter 25.00 in Amount”. Passwords and other private values are left out.
What the screen says
When a program does not say, Sopycat reads the words around the click, on your PC.
Writing a manual needs no internet and no account. Nothing is sent to an AI service.
Still right after the software changes
- Give a manual an owner and a date to check it again. When the date comes, Windows reminds the owner while Sopycat is open, and Sopycat marks it Due for review.
- Compare the steps with the screen photographs the program as it is today and marks the steps that moved or look different.
- The last 30 versions are kept automatically, and even putting one back can be undone.
Try it on the task you are tired of explaining
Record it once this week, and never explain it again.
14 days free. Nothing to sign up for.